If you're setting up or upgrading your library's item tracking system, one of the first decisions you'll face is whether to use traditional barcode labels or RFID labels. Both work well — but they serve different needs, budgets, and workflows. Here's a straightforward breakdown to help you choose.
How Barcode Labels Work
Barcode labels store a unique item identifier (like a call number or item ID) in a printed pattern that a handheld or fixed scanner reads optically. They've been the library standard for decades because they're reliable, affordable, and compatible with virtually every library automation system — Follett, SirsiDynix, Koha, and more.
At LibraryPrint, our barcode labels come in several constructions to match your durability needs:
- Teslin laminated labels — our most popular, virtually indestructible mid-ply construction with acid-free adhesive. These will outlast the items they're applied to.
- Thermal transfer labels — synthetic BOPP material for CD/DVD and general collections.
- Non-laminated paper labels — an economical option for lower-traffic items or temporary use.
All support Codabar, Code 3 of 9, Follett symbologies, and standard check digits at no extra cost.
How RFID Labels Work
RFID (Radio Frequency Identification) labels contain a small chip and antenna that communicate wirelessly with readers — no line-of-sight required. A staff member can scan a stack of books at once, and self-checkout becomes faster and more accurate. RFID also enables automated security gates that can distinguish between checked-out and checked-in items.
Our RFID labels are ISO 15693 and ISO 18000-3 compliant and feature the industry-leading NXP I-code chipset. They work with all major library RFID systems and are priced to fit public and academic library budgets.
Which Should You Choose?
| Barcode | RFID | |
|---|---|---|
| Cost per label | Lower | Higher |
| Scanner required | Yes (optical) | Yes (RFID reader) |
| Batch scanning | No | Yes |
| Self-checkout support | Limited | Excellent |
| Security gate integration | No | Yes |
| Best for | Budget-conscious libraries, smaller collections | High-volume circulation, self-checkout, security |
The Bottom Line
If your library is budget-focused or your automation system doesn't support RFID, barcode labels are the proven, cost-effective choice. If you're investing in self-checkout stations, want to reduce staff scanning time, or are building a new system from scratch, RFID is worth the higher upfront cost.
Many libraries run hybrid systems — RFID on books, barcodes on AV items or patron cards — and that's perfectly fine.
Have questions about which label works with your specific ILS? Contact us — we've helped libraries across Canada find the right fit.