Whether you're opening a new library, switching automation systems, or re-labelling an existing collection, setting up a library labelling system can feel overwhelming. This step-by-step guide walks you through everything from choosing your label type to printing your first batch.
Step 1: Confirm Your Automation System (ILS)
Your Integrated Library System (ILS) — such as Follett Destiny, SirsiDynix, Koha, or Evergreen — determines what barcode symbology you need. The most common are:
- Codabar — used by many public libraries
- Code 3 of 9 (Code 39) — widely supported
- Follett — proprietary format used in Destiny systems
All LibraryPrint barcode labels support every major symbology and check digit format. When ordering, simply tell us which you need and we'll configure your labels accordingly — at no extra charge.
Step 2: Choose Your Label Type
Based on your collection type and budget:
- Teslin laminated labels → best for books and general high-circulation items
- Thermal transfer (BOPP) → best for CD/DVD and AV materials
- Non-laminated paper → best for economical needs or low-circulation reference materials
- RFID labels → if your ILS and hardware support it
For patron cards and key tags, choose between our durable Teslin patron cards (virtually indestructible, available in 20/25/30mil) or PVC CR80 cards (standard credit-card construction, full-colour printing).
Step 3: Decide on Label Format
Barcode labels come in several formats:
- Singles — one barcode per label, the standard choice
- Pairs — two barcodes side by side (common for items with multiple pieces)
- 2-Part — a label with a removable stub (useful for tracking items at the desk)
- CD/DVD — smaller format designed for disc cases
Spine labels (for call numbers) come on laser sheets (8.5"x11" for printing in-house with your ILS software) or on thermal rolls for on-demand printing with a Zebra or similar desktop printer.
Step 4: Order Label Protectors
Always pair barcode and spine labels with clear label protectors. These go over the label to protect against wear, moisture, and peeling. We offer:
- 2mil gloss polypropylene — standard, high-clarity
- 3.25mil matte vinyl — non-glare option, popular in reading environments
Both come in rolls of 1000 and are available in sizes to match your labels.
Step 5: Set Up Your Printing
For spine labels on sheets, you'll print directly from your ILS using the 8.5"x11" laser sheets — most systems have label templates built in.
For thermal roll labels, you'll need a compatible thermal printer. We recommend:
- Zebra ZD220 / ZD421 for entry-level needs
- Zebra ZT series for higher volume
We carry label supplies for all printers we sell and can help you get set up.
Step 6: Apply and Protect
Apply barcode labels to the inside front cover or the spine (per your library's policy), then apply label protectors over top. For spine labels, apply the spine label first, then the protector over it. Press firmly from the centre out to avoid air bubbles.
Need help getting started?
We've helped thousands of Canadian libraries set up their labelling systems — from single-branch public libraries to large academic institutions. Contact us and we'll make sure you order exactly what you need.